Group Workshop Terms & Policies



A 30% deposit is due at the time of registration. Any remaining balance is due 90 days prior to the start of your workshop.

If the remaining balance is not paid by the due date then Glacier Photo Guides reserves the right to retain your initial deposit and release your slot to someone else on the waiting list.

For cancellations received in writing 90 or more days prior to the workshop start date, Glacier Photo Guides will retain 50% of your deposit.

Important Note: No refunds will be issued for any part of your deposit if a cancellation is made less than 90 days before the start of your workshop.

All cancellation requests must be received in writing by emailing:

Refunds will be processed within 30 days after our office receives your email notice of cancellation. Note: once processed, refunds may take up to 10 business days to appear on your credit card statement.

Trip insurance is highly recommended to cover unexpected circumstances.

Glacier Photo Guides reserves the right to cancel any workshop that does not meet minimum participant requirements. In the unlikely event that Glacier Photo Guides must cancel a workshop then all of the registered participants will receive a full refund of all money.

We encourage participants to purchase trip cancellation insurance and refundable airline tickets. Glacier Photo Guides is not responsible for any other losses incurred as a result of a workshop cancellation. We are not responsible for any additional expenses incurred by participants beyond our workshop fee if we must cancel a program.

We reserve the right to refuse acceptance of any participant, for any reason, at any time.

Park fees, rules, & regulations:

Please note that park entrance fees, where applicable, are not included in the price of our workshops. Workshop participants are responsible for their own park entrance fees when visiting areas where such fees are required.

Anyone participating in our workshops must also agree to abide by all National Park Service / State Park rules and regulations. This includes:

  • Paying the park entrance fee (see above).

  • Staying on designated trails to avoid trampling vegetation. No off-trail adventures are permitted during our photo workshops.

  • Not approaching or disturbing wildlife in any way.

  • Following any posted trail/area closures or reroutes.

weather & Shooting locations:

The weather in the places that we go is often unpredictable. Please come prepared for every possible condition. You can always take off layers if the weather gets too warm but trying to capture good photographs when you are freezing is no fun.

Our workshop content, and field shoot locations, may change at any time based on weather conditions, trail or road closures, and other unexpected situations. Rest assured that we will make the most of whatever conditions we encounter.


By attending one of our Workshops you are accepting certain risks. Your deposit shall serve as a release of our liability and a complete assumption of all risks by you and your heirs, administrator, executor, successors, and assign for all family members. By accepting our terms of service, you are acknowledging that you are aware that travel, wherever it may be, and by whatever means, involves some inherent risk of injury, illness, death, loss, or damage to personal property, which may be caused by acts of nature, negligence or actions of others.

In consideration of, and as part of the payment for your participation in a program, workshop, excursion, expeditions, other activities, or any program that Glacier Photo Guides LLC, or their assigns, may be conducting, you are voluntarily releasing Glacier Photo Guides LLC, their employees, assigns, independent contractors, or anyone involved thereof, from any damages, liabilities, costs, injuries whether mental or physical, known or unknown, and by participation you agree to assume all risks whether known or unknown.

You acknowledge voluntarily that by traveling to areas that may be remote, foreign, mountainous, and may not be maintained to the standards to which you are accustomed that there are additional risks, dangers, and inconveniences including, but not limited to, forces of nature, wild animals, hotel accommodations, airplane, vehicles, trains, boats, roads, walkways, trails, and other means of conveyance or other unknown risks. You acknowledge that medical services and facilities may not be readily available during all or any part of the trip, including medical care, presence of physicians, and medication. We assume no liability for medical care. We assume no liability for dietary requirements you have.

Unless accompanied by a parent or legal guardian (and with our approval), you must be at least 18 to attend one of our workshops. Your deposit signifies your full understanding and agreement that you release and hold harmless Glacier Photo Guides LLC, its officers, agents, sponsors, associates, sub-contractors, from any and all liability, actions, causes of actions, claims, debts, and demands of every kind whatsoever, known or unknown which may arise in connection with your participation in any activities arranged by them without limitation, all liability, actions, causes of action, claims, debts, and demands related to the negligence of said persons.

You also acknowledge that you understand that travel with a group invariably involves compromise to accommodate the diverse desires, travel goals, personalities, and physical abilities of group members. You also understand that while itineraries are carefully planned, they are not a guaranteed schedule of activities, events, or participation, but only a guideline and example.

Group workshop participants must allow for flexibility and changes deemed necessary by the program leader or professional guides. There may be situations beyond our control due to geographic, climatic, physical, or governmental restrictions that will cause further changes in timing, locations, and activities. Understanding this, you further agree that there will be no discounts or refunds for activities curtailed or otherwise affected by such circumstances.

You have assumed the responsibility to select an activity appropriate to your physical abilities and interests. You are personally responsible for being in sufficiently good health to undertake the activity.

By accepting our terms of service, and by your deposit, you certify that you do not knowingly have any physical or other considerations of disability that would create a risk for you or other participants. Also, you authorize Glacier Photo Guides LLC and/or its trip leader, to initiate and offer medical care in the event of a medical emergency.

If, after reasonable accommodations of your physical abilities have been made, it is determined by the trip leader that your continued participation in the workshop would negatively affect the rest of the group’s activities, you can be removed from the workshop. Any expenses associated with you leaving the workshop are yours and yours alone.

You will be responsible for studying all pre-trip information; for bringing all equipment, personal items, and appropriate clothing; and for acting in a manner considerate of fellow participants, locations and environments. We reserve the right to cancel any activity and to accept or reject any person as a member of any activity. The program, workshop, expedition, excursion, or trip leader’s judgment shall provide the ultimate determination of an individuals ability to participate in, or continue to participate in, any activity or program.

Use of Name and Likeness:

We reserve the right to take photographs or videos during the operation of any workshop or part thereof and to use the resulting photography in whole or in part for promotional purposes, including, but not limited to: advertising and publicity both in print and electronic media. By booking a workshop with Glacier Photo Guides LLC, participants agree to allow their images to be used in such photography.

Participants who prefer that their image not be used are asked to identify themselves to their tour leader at the commencement of their trip. We also reserve the right to use, in all or in part, any written reviews you may provide to us in our advertising and publicity both in print and electronic media.